All the attendees are solely responsible for their valuable personal
belongings in the conference hotel. The organizers do not hold any responsibility
for any missing or stolen materials of anyone for whatever reasons.
Request for Invitation Letter
Letter of invitation will only be sent through mail to the registered
All fully paid registrations are
eligible for transfer to another person of his/her own interest to attend the
same conference. The request for this registration transfer must be made
formally through writing to the concerned Program Manager within 30 days from
the date of registration. Following the request, the Program Manager shall give
his/her consent for processing the transfer and subsequent adequate actions
will be taken necessarily. This option shall be utilized only when the
registered participant is unable to attend the event. Refund of this
transferred registration is not permissible.
Citing international security reasons,
we strongly recommend you to apply for the VISA soon as you confirm your
registration in the conference. SCIENTEX Conferences will not directly deal
with any embassy or consulate pertaining to the VISA application, however, we
will aid you to get through the process. Any VISA issues to any attendee
resulting in the hindrance to participation cannot be counted under the cancellation
policy of SCIENTEX Conferences.
Due to any unforeseen circumstance, if
any registered participant is unable to attend our event physically, then
he/she shall be eligible for the below mentioned refund policy, providing they
have not opted for any cancellation, postponement or registration transfer
Owing to the advance payment clearance
from our side towards the hotel booking, shipping charge, service cost and
other such event arrangement costs involvement, we have fixed the refund slabs
·Before 50 days of the conference à
Eligible for refund of 50% of the registered fee
·Before 30 days of the conference à
Not eligible for any refund
NOTE: 20% of your registration fee
will be deducted as standard service charge towards the refund process
Accommodation for the registered
attendees will be provided in star private hotels where the cancellation policies are too stringent. So, once accommodation confirmation is received from the participant's side through registration, it cannot be revoked under any circumstances although modifications in the same shall be permitted to an extent.
Cancellation / Postponement Policy
Program Manager must be intimated duly regarding any changes
(modification, cancellation or transfer of registration) in the participant’s
attendance, if at all there is any change.
If SCIENTEX Conferences cancel / postpone this forum for any unforeseen
reason, then all the registered attendees will receive 100% reimbursement of
their registration fee paid. You shall use this credit amount to register for
any other SCIENTEX Conferences event that is to happen within one year from the
announcement of cancellation / postponement.
Any sort of insurance is not covered under the registration fee paid by
All transportation facilities are solely the responsibility of the
permission for allowing media inside the conference venue must be sought from
the organizers as it is restricted generally. Being a non-profit organization,
we do not encourage the commercialization of the event.
1309 Coffeen Avenue, STE 1200, Sheridan, Wyoming 82801, USA